Fuel Cards can Help HVAC Businesses Cut Costs and Boost Efficiency

Running an HVAC business involves overseeing a fleet of service vehicles, managing operating expenses and ensuring every dollar counts. Since fuel costs are consistently among the highest line items for service-based operations, smart payment and management tools like fleet cards can make a significant impact. Shell’s fleet card solutions provide HVAC companies with the control, savings and convenience needed to handle fuel-related expenses while supporting vehicle maintenance, driver oversight and long-term cost efficiency.

With Shell, HVAC businesses get access to one of the nation’s most trusted fuel networks, advanced expense management tools and built-in discounts that may directly reduce per-gallon costs.

Why HVAC Companies Benefit from Shell Fuel Cards

Shell’s fleet card options, including the Shell Card Business and Shell Card Business Flex™, are purpose-built for small to mid-sized businesses and growing commercial fleets. These cards replace unpredictable fuel spending with structured, secure transactions and offer detailed tracking for all purchases.

With Shell, HVAC businesses get access to one of the nation’s most trusted fuel networks, advanced expense management tools, and built-in discounts that directly reduce per-gallon costs. Whether your technicians fuel with diesel or gasoline, every transaction is an opportunity for a better bottom line.

Key Benefits of Using Shell Fleet Cards for Your HVAC Operation

Shell cards aren’t just about paying for fuel — they’re comprehensive fleet management tools offering a full suite of benefits:

• Rebates of up to 6¢ per gallon at Shell stations and
• Accepted at over 12,000 Shell stations and 45,000+ participating service locations nationwide.
• Mobile app (Fleet SmartHub®) for real-time account access, card controls and driver monitoring.
• EV support with on-the-go and at-home electric charging payment options.
• Customizable spending controls, limits by product type, time and location.
• Enhanced security features like Driver IDs and purchase alerts to prevent fraud.
• ClearView™ analytics to track usage, spending patterns and fuel costs over time​​.

Which Shell Fleet Card is Right for Your HVAC Business?

Shell offers two fleet fuel card options. Selecting the best one for your HVAC business depends on several factors. Here’s a quick breakdown of both:

Shell Card Business

Ideal for local HVAC teams looking to control expenses at the pump while earning consistent fuel rebates, the Shell Card Business is designed to keep operations simple without sacrificing control. Features include:

• Up to 6¢/gal rebates at Shell stations.
• Detailed expense reporting by driver and vehicle.
• Seamless account management via mobile or web.
• Acceptance at all Shell locations plus participating Jiffy Lube® service centers for discounted vehicle maintenance.

Shell Card Business Flex™

If your HVAC technicians frequently operate across wider regions or need access to virtually any gas station in the U.S., the Shell Card Business Flex is the ideal solution. It’s accepted at 95% of all fueling stations nationwide and includes:

• Universal station access and real-time expense tracking
• Integrated EV payment options for mixed-fuel fleets
• Rebates up to 5¢ per gallon at Shell stations
• Enhanced security with alerts, driver verification, and customizable transaction limits

Whether your HVAC company operates across a single ZIP code or services clients in multiple states, these cards provide the flexibility and control you need.

Real-time Data for Better Fueling Strategies

One of the best features of Shell’s fleet card programs is their ability to transform operational data into actionable insights. Through tools like ClearView Essentials and Fleet SmartHub, managers can:

• Compare fuel usage across different vehicles and drivers.
• View reports on purchase behavior, fuel consumption and policy compliance.
• Set and adjust card limits to meet company spending goals.

These data tools eliminate guesswork and provide clarity around where your money goes — no more missing receipts or manual expense reconciliation.

Shell cards aren’t just about paying for fuel — they’re comprehensive fleet management tools offering a full suite of benefits.

Built-in Security | Protecting Your Business and Your Budget

Security is critical for HVAC operations, especially those with multiple vehicles and rotating technicians. Shell’s cards offer strong protections without complicating day-to-day use:

• Set purchase limits by day, amount or location.
• Instantly cancel or suspend lost cards via the Shell Account Manager or Fleet SmartHub app.
• Track purchases using Driver IDs and capture odometer readings at the pump.
• Monitor balance, credit limits and alert thresholds from any device.

These features help HVAC business owners reduce risk, limit fraud and maintain complete visibility into fuel-related expenses. And should you ever need support, 24/7 customer service ensures immediate assistance is always available — another key benefit for businesses with around-the-clock demands.

Simplified accounting and reporting

Shell fleet cards remove the burden of manual tracking and reimbursement with features like:

• Automatic expense reporting.
• Detailed financial summaries by vehicle and driver.
• Tax-exempt reporting (when applicable).
• Exportable reports for easy integration with accounting software.

This clarity makes month-end reporting faster and more accurate, empowering your admin team and reducing unnecessary labor.

Start Saving with Shell Fleet Cards

Choosing the right fuel card depends on your team’s size, fueling behavior and operational scope. Here’s a quick reference:

Shell offers an easy application process online, with immediate account access upon approval.

To get started or compare Shell fuel card options, visit businessfleetsolutions.com.